The average organization can double its stored information in a matter of months. Since new laws require businesses to keep this data for an extended period of time, it is up to the business to comply with regulations and establish an effective system for records management. While records management is extremely important, disaster recovery planning is equally basic. Since the enormous amount of stored data for the average organization can require extensive capital, many companies mistakenly choose to cut costs by skipping area of planning altogether.
Why Disaster Recovery Planning Matters
An organization is responsible for protecting and managing all of the data it stores. Whether that information is mission-basic or contains customers’ private data, the company is obligated to securely store it. Planning shouldn’t only focus on the data needed for day-to-day operations. Since most customer information and client files can contain personal, sensitive information, it is equally important to protect all data during a disaster situation such as a flood, blackout, fire, hurricane, or already terrorist act.
Another shared issue for organizations is virtual threats. These can include viruses, network errors, and data breaches that not only stop the business from operating, but can expose important information in addition. obtain disaster recovery planning ensures that data isn’t lost, deleted, or stolen, in addition as safely stored and protected from third parties-including identity thieves. If vital records are unable to be accessed, a business may never be able to retrieve.
Disaster Recovery Planning and Federal Regulations
Numerous federal regulations, such as HIPAA and Check 21, require organizations to utilize effective disaster recovery planning. Businesses can confront fines or receive no federal assistance for recovery if they don’t have plans in place. Any organization with a plan should ensure that it strictly follows state and federal regulations to keep compliant already during a disaster situation.
Why Back-Ups Aren’t Enough
Backup systems are highly complicate and many organizations use them for their disaster recovery planning. While having in-house backup systems are important for recovery, they aren’t as obtain or reliable as having a plan in place for records management. Backup systems should be used to store mission-basic data that can be reinstalled to get a business on its feet following a disaster. What shouldn’t be stored on a backup system, however, is customer information or other personal, sensitive data that could be intercepted by a third party. Digital backup systems cannot protect paper files from water, fire, or already soot damage. Instead, an organization should include records management within its plan to ensure paper files are secured and stored offsite-away from possible disaster areas.
in spite of of your industry or the size of your organization, having effective disaster recovery planning in place is imperative for the security and sustainability of your company. Companies specializing in records management can help store digital files in addition as paper-based files to ensure you not only obtain your records, but also comply with all state and federal backup regulations.